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Post by damithri on Feb 25, 2007 16:29:51 GMT -5
When : April 21st, at 6:00 PM Where: I don't know the exact name of the place...can some one let me know pls.
What we need: Blenders: ( form people's houses on loan for that day) Glasses: Rent actual good glasses ( Naomi / Nicole how much was this last year?) ..OR we buy plastic imitations for cheap ...from dollar shops? Ice : to be bought on that day Flyers( for the tables): Last years sponsor will help us out this time too? Need to add the new drink.. PEOPLE: to serve/to wash/to blend! Anything else?
If we serve alcohol it'll be $325 + $23 per hour..worth it?? We made 700 without alcohol last year....but serving alcohol drinks will help better sales....but it will cost more...
post here is you can help FOR SURE on that day and if you can commit to help out with some of the things we need.
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Post by Naomi De Silva on Feb 25, 2007 17:32:24 GMT -5
Hey, it was awesome to see such a huge turnout at the meeting today! I just wanted to ask if its o.k. if I bought 50 8oz high ball glasses from the dollar store for the Mocktail fundraiser. Last year, renting cost 25 cents/glass. The dollar store sells them for 33 cents/glass and I think it would be a reasonable investment. Does anyone have any objections?
Damithri: to answer your question it will be held at the Ron Kolbus Centre. I worked out some numbers and assuming that a 20oz bottle of rum costs about $20, we would need to sell 325 alcoholic drinks to even cover the cost of the license and everything. Therefore, I dont think that selling alcohol is a profitable idea for a crowd of 300. It also makes selling the drinks more complicated (double the blenders) and limits the amount of help we can get on the day of the event. I'm not against selling alcohol but it seems like we will definitely be losing money by doing it. Does anyone else have any comments?
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Post by samantha on Feb 26, 2007 2:38:43 GMT -5
Remebr the problems we has last year when doing this? Just remeber investing in Blenders and Glasses are diffenitly a good idea..
as for the Alcohol if we do that we will need to buy a permit for the night... and also we will probabaly need a licenced bartender..
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Post by damithri on Feb 26, 2007 17:01:14 GMT -5
Hey, it was awesome to see such a huge turnout at the meeting today! I just wanted to ask if its o.k. if I bought 50 8oz high ball glasses from the dollar store for the Mocktail fundraiser. Last year, renting cost 25 cents/glass. The dollar store sells them for 33 cents/glass and I think it would be a reasonable investment. Does anyone have any objections? Damithri: to answer your question it will be held at the Ron Kolbus Centre. I worked out some numbers and assuming that a 20oz bottle of rum costs about $20, we would need to sell 325 alcoholic drinks to even cover the cost of the license and everything. Therefore, I dont think that selling alcohol is a profitable idea for a crowd of 300. It also makes selling the drinks more complicated (double the blenders) and limits the amount of help we can get on the day of the event. I'm not against selling alcohol but it seems like we will definitely be losing money by doing it. Does anyone else have any comments? yeah I don't think it's worth it to offer alcoholic drinks if we won't be able to cover the costs. Might as well just go with what we had last time. And we got the Falooda's ( sp?) this time too. As for the glasses that's a great investment at 33cents a glass I think. You should definitely get those glasses.... What does eveyone else think?
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Post by Nicole De Silva on Feb 27, 2007 0:01:41 GMT -5
We should definitely get those glasses... and keep looking for cheap margarita glasses.
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Post by Anthony on Feb 27, 2007 15:08:53 GMT -5
hi there peeps, i can get a few bottles of liquor for 50% off but nobody can ask me from where ;D so we looking at 10 bucks or so for a 26 oz bottle.
if we charge 2.50 for one ounce we can make a profit of abt $55 a bottle now the cost was 325 for the permit right ? i remember someone saying our parent org. is gonna cover the 23 per hour. if thats the case we need to sell at least 6 bottles of liquor to break even, can we do that ? if we add 2.50 on top of price we charge for the mocktails will it be too expensive for the ppl to buy ? i dunno how much u guys charged for the drinks last year.
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Post by samantha on Mar 2, 2007 18:23:51 GMT -5
Hey i found a way to get the glasses for umm well lets just say about 2 cents per glass... again dont ask how ... just if we need to keeps costs low i can help out there
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Post by Naomi De Silva on Mar 2, 2007 23:59:38 GMT -5
Hey! It seems like everyone is for buying the glasses, so I will buy 100 glasses tomorrow. We will still need to keep an eye out for cheap margarita glasses. I've been shopping but have had no luck. If we use the catering company from last year, it will be 67 cents/glass. I'll call them later this week and ask them where they bought their glasses. As for the alcohol, awesome deal Anthony. Last year there were about 300 people. We aren't sure how many drinks we sold, but I'll guess about 300 drinks. A lot of the mocktails were bought by kids but there were probably about ten people who asked if there was liquor. We sold the mocktails for $3 last year, $1.50 for pop, and $1.00 for water bottles. I doubt many people will pay 5.50 for the drink because at these events, there is usually some trunk full of liquor that cheap sri lankan men were planning on drinking from to begin with.. (no offense _____) hahaha. We would need to sell 153 alcoholic drinks, even with the deal. I dont see 50% of the crowd buying an alcoholic drink. Could someone ask Manju (i think thats his name, the former president of the SLCA) if he was around when there was alcohol being sold? He would probably would have a better idea of how well alcohol sales would go. Also, I just checked out my exam schedule, and unfrotunately I have an exam the day after New Years. I'm pretty sure I wont be able to afford more than a couple of hours if that for the actual event; however, I'll still get all the preparation stuff ready for beforehand. Could everyone check their exam schedules and let me know if they will be able to help out on the 21st? Who can bring a blender? I can't say this enough, but last year our sales would have been much better if we had more committed volunteers, so please make sure you sign up only for things that you are actually capable of doing.
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Post by Naomi De Silva on Mar 3, 2007 20:08:34 GMT -5
Hey, I bought 99 high ball glasses. Now we need ~100 Margarita glasses. Does anyone know where they are sold? Also, does anyone know anyone who works for Food Basic? Thats where the Bacardi Mixers, pop, and bottled water is cheapest. Rather than running back and forth to the store during the event, we should buy in excess and return what we dont use the next day. But i'm pretty sure Food basic doesn't allow returns... anyone know for sure? Also, Ione has agreed to be in charge during the event. She was there last year and pretty much ran the show! I'll do as much as I can before my exams.
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Post by Naomi De Silva on Mar 22, 2007 10:51:50 GMT -5
So just a little update, the glassware has been taken care of. We got a better deal than last year on the the Margarita glasses @ $0.50 ea. Now we need volunteers to wash dishes, blend drinks, and cash. We also need blenders (at least 5). If you can't make it for the day of, you can always drop off the blender at my house. Also, because I won't be there, we need someone with a car to transport everything and possibly buy more supplies during the event. Please email me if you can help out! naomi_de_silva@hotmail.com Thanks! Naomi
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